We offer a rapid scan on-demand service for the documents you have stored with us. Our simple online ordering facility means a document can be retrieved, scanned and made available to you within minutes.
Here are the steps involved:
Our on-demand scanning service works on a pay-as-you-go basis. SDS staff collect the documents that require scanning from your business premises.
Once we’ve collected your paper records, they are taken to one of our depots and kept in a secure environment to ensure complete
confidentiality.
If you need urgent access to a document at any stage, we then convert it into a digital file and email a password-protected link straight to your desktop. Our operatives are always on-hand during working hours to ensure that your documents are scanned and transferred to you without delay.
Our on-demand scanning service is an excellent and cost-effective way to manage documentation.
The system keeps digital conversion costs to a minimum, while giving you as much or as little access to your files as you need. As the records are securely stored off-site, you get the same space-saving benefits as you would by scanning 100% of your documents, but for a fraction of the cost. Our simple online ordering facility means a document can be retrieved, scanned and made available to you within minutes.
As well as convenience, our process helps to minimise your carbon footprint by reducing lead times - instead of waiting for documents to arrive via the postal system, you can access your documents within minutes. Our environmentally friendly practices can easily be implemented into your workplace procedures.
Why choose our Scan On-Demand Service?
A family run company you can trust
Our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files and secure facilitites.
Enjoy total control
Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
Document Scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of document scanning equipment do you use?
Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.
For more information, take a look at our technology documentation.
Which types of documents do you scan?
Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
Is it possible to scan in my own documents?
Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.
How much does document scanning cost?
The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.
To find out how much your document scanning project would cost, contact us today.
