Published 16th of March 2020

The Challenge

Many organisations require more than one service when it comes to organising their documents. Whether it’s scanning documents to create a paperless office or storing files long-term until needing to securely dispose of them; many businesses need a process to handle all of their documents efficiently.

Knowing that we are a trusted supplier who offer a range of document management services; they approached Shredall SDS Group for help with their document storage management. Sherwood Forest Hospitals Foundation Trust store all of their archive medical files at the hospital, this takes up a lot of space and employee’s time trying to find necessary files.

The Solution

Shredall SDS Group now provide a managed service onsite to the trusts three hospitals twice a week.Our operatives visit each hospital and empties the shredding consoles that are placed around the wards. The documents are then shredded onsite before they leave the hospital, which is paramount for confidentiality.

The service includes shredding of confidential and non-confidential waste paper, x-rays and media as well as hard drives and other information technology. Our newest paper cup recycling service is offered throughout the hospitals to reduce the amount of paper cups that are not being recycled. A certificate of destruction is always given for each service provided.

SDS Document Storage archive 17,000 boxes for the trust at our secure facility. Staff can request an on demand retrieval service of files back to the hospital when needed. Our delivery service can be requested via our management system or by contacting our team direct.

Freeing up space in a working environment is a very common issue for large organisations. In this case it has allowed the hospitals to make space for more hospital beds to treat more patients, improving their services, care and wait times. It is also important to comply with GDPR; medical records must be kept for ten years after the patient’s passing or after they have permanently left the UK. Storing them offsite allows for secure long-term storage.

The Result

The Sherwood Forest Hospitals Foundation Trust now has a combined storage and shredding service provided by Shredall SDS Group. All their documents are handled securely by one supplier, making their document management process effortless. The web-based archive gives staff near-instant access to documents, meaning that with just a username and password they can access everything they need.

All three hospitals now have more space for patients and staff, which has freed up much more room which can be now used for more hospital beds improving services across the board.