Our own records-management software, is a simple, affordable web-based system that lets you quickly locate, view and manage your electronic documents, wherever you are in the world.

Among its clever features, the system lets you apply one set of policies to govern access rights, retention periods and destruction protocols, regardless of where the information is stored. This lets you find records faster, reduces the risk of non-compliance and helps lower storage costs.

Hosted in a secure data centre, it’s governed by EU data protection laws and meets ISO 27001 (Information Security Standard) requirements. Our UK servers are backed up daily. In addition, our servers are backed up at multiple locations, meaning that if one goes down, your data will still be available from a backup location within 10 minutes.

It’s impossible to make data disappear from the software database, so we can assure you that when you trust SDS Document Storage to store your data, it won’t ever be lost.

Our online portal lets you:

  • Log in 24 hours a day from any PC or mobile device, wherever you are in the world.
  • Index boxes, files and tapes.
  • Order flatpack boxes.
  • Book a collection or delivery to retrieve and refile documents, or collect new boxes.
  • View consignment notes to cross reference with invoices.
  • Upload files such as Word documents, images and emails and link them to existing scanned/ hard copy files.
  • Find exactly what you’re looking for quickly via multiple search options.
  • Trace every file, box, scanned image or tape, with a full movement history of each item.
  • Email scanned images and electronic documents to authorised recipients, keeping the transfer of the encrypted file secure.
  • Know which files need to be returned to off-site storage, with handy email notifications.
  • Control confidential destruction of expired business records, cutting storage costs.
"Shredall provide offsite shredding services across our 250 stores nationwide, due to many of our locations being on busy high streets, we opted for the offsite shredding service which enabled the Shredall operatives to be in our stores for the least amount of time. All the waste is transported in locked containers, in a secure tracked vehicle which puts our minds at ease with regards to security. SDS provide document storage solutions for us, we have hard copy deliveries to our 4 main offices twice a day and scan on demand retrieval services for our stores. We chose Shredall due to the fact they are a family run business, we always speak to someone we know on the other end of the phone. They have the ability and resources to provide various services that fit our needs at competitive rates. Shredall provide excellent service levels from the dedicated office staff and highly trained and friendly operatives. I would have no problem endorsing Shredall to any business."
Facilities Manager - Large Nationwide Retail Store