Published 13th of December 2016

SDS Document Storage have recently won a large contract with a Midlands Council, storing over 150 of their back up tapes in our secure vaulted storage depot with convenient web-based ordering and inventory-management service.

Leigh Nightingale, SDS Account Manager, comments “The Council approached SDS after an information security audit which identified a risk and vulnerability with their backup and tape handling process. The tapes were not stored in an environmentally managed facility, so the slightest change to the temperature or the humidity could have caused severe damage to the integrity of the data.”

The secure media vault located at the head office in Nottingham is dedicated to storing backup tapes and disks. The SDS vault is fire and flood resistant, protected by fire and burglar alarms linked to police and fire stations, temperature and humidity controlled, accessible via a Paxton-controlled door-entry system on a 'need to know' basis. The SDS media vault is in line with the recommendations within PD5454:2012.

Leigh continues

Now that that tapes are stored and managed by SDS, we can help the Council protect their backup system and IT infrastructure in several ways:

  • Send tapes off-site as soon as they have been written - We offer a twice daily collection service so completed tapes are not being kept for longer than necessary and to the limit the opportunity for them to be stolen.
  • Automatic rotation schedules - Using the SDS online system, the delivery and rotation schedule for each tape can be managed and automated to ensure that the right tapes are delivered on time and on schedule
  • Disaster Recovery - SDS’s 1-hour urgent retrieval service now provides the Council with a quicker response time to recover and restore data from a backup.
  • Environmentally Controlled - Backup tape rotation is an essential part of any good data backup plan. We operate in a world where hardware malfunctions, human errors, software corruption, and man-made or natural disasters are an ever-present threat to your data. When it comes to managing your backup data, you need to know your information is safe, secure and easily accessible."

IT Manager at the Council commented,

“We were so impressed with the SDS tape rotation service we didn’t have to think twice. They are clearly experts in the industry, offering full tracking, cost-effective collection and delivery, secure vaulted storage with a convenient web-based ordering and inventory-managed service.”

Nik Williams, Sales Director for Shredall & SDS Document Storage and Scanning comments,

We travel all over the UK and offer a daily or weekly service for collections and deliveries in and around our core areas of Birmingham, Nottingham, Derby and Leicester. Each tape is individually barcoded and is scanned at various stages of its journey: when its removed from site, as it enters the secure loading area, and as it’s loaded onto our vehicle. Our drivers are fully vetted and DBS checked, and will give you a receipt for each collection or delivery. We maintain a full audit trail for each tape, meaning you can track your items at any time.”

Nik continues “If you need your tapes returning, you can use online ordering service for fast, hassle-free delivery. We also run a 24-hour courier service throughout our core areas so we’ll get your data to you quickly when it matters most.”

The midlands based Council now have assurance that their tapes are protected by stringent security standards, peace of mind with 24/7 emergency response and the convenience of tape pickup and delivery.

For more information on Back Up Tape Rotation please email – info@sds-storage.co.uk or call 03333 555 100

https://www.shredall.co.uk/document-storage/backup-tap...