Businesses in the UK will need to improve the way they scan documents to ensure that they stay in line with the GDPR. The Shredall SDS Group's document scanning service is the perfect way to set your business up for success. Read more here to find out how your business can become GDPR compliant.
The General Data Protection Regulation (GDPR) will come into effect across the EU on the 25th May 2018. This will have a major effect on how businesses acquire, store and dispose of sensitive personal information. New practices and systems will have to be put into place to ensure adherence with the new requirements. If not, firms could be fined up to €20 million or 4% of annual turnover.
Some of these new requirements include:
- Right to Access: Data subjects will have the right to obtain confirmation from companies if their personal data is being processed, including having the right to an electronic copy of personal data.
- Right to be forgotten: When data is no longer relevant to the original purpose, firms will have to erase personal data belonging to a data subject if and when he/she chooses.
These new requirements mean that companies will have to find this information in their paper documents quickly and effectively. In addition, they will need to ensure that the private information within those documents is protected when in storage and when being transported.
How the Shredall SDS Group can help
Shredall’s sister company SDS runs an on-demand scanning service that is a cost-effective way to manage documents in line with the GDPR requirements. We can scan as many of your documents as you need access to in the future, then store your paper records in our warehouse, ready to be retrieved as necessary.
After scanning, we will convert your document into a digital file and set up a secure online portal for you to access it throughs. Our document scanning service complies with the upcoming GDPR requirements as it provides a faster and safer way of retrieving personal data in the event of a data subject requiring it.
Ensuring that effective paper-based security protocols are in place is now more important than ever. Take the first step today by reaching out to us to us by email or by phone.