The GDPR will affect how businesses dispose of private information at the office. You need to ensure that the proper details are recorded and kept. Shredall will help you to get all your unneeded documents destroyed in a verifiable, sustainable way. Learn about the new guidelines to become GDPR compliant.
How will the GDPR affect the UK?
The EU’s General Data Protection Regulation (GDPR) will be enforced by the UK government from 25th May 2018. It has many similarities with the current Data Protection Act, but some key differences. Its main goal is to extend the legal rights of people whose information is stored and processed by businesses. Therefore businesses who wish to continue trading with the EU and its citizens, regardless of membership to the EU, will need to ensure compliance with the new requirements.
The GDPR will affect all ‘sensitive information’, whether that’s invoices, customer receipts, business financials, contracts or documents containing passwords and PIN numbers. Adapting to these new rules will also reduce an organisation’s chances of business fraud, which is currently estimated to cost £144 billion in the UK.
What will your business need to do?
We recommend that businesses review the way their sensitive information is destroyed after use. Robust policies will need to be put into place and many businesses may find that subcontracting these new measures will be a secure and cost-effective solution. However, it is understandable that some businesses would prefer to have their shredding completed on site for added reassurance.
Nevertheless, the GDPR regulation for in-house shredding requires proof that documents were destroyed, which the average office shredder doesn’t provide. For GDPR compliance, a Certification of Destruction will document the time and date of shredding to ensure the secure disposal of sensitive data.
How Shredall can help your business comply
Shredall offers a secure on-site shredding service, which is carried out in regular, scheduled visits or one-off arrangements.
How it works:
- Our fully-trained staff will come to your site or office and transfer the waste to our custom-built vehicle for weighing.
- A representative of your company can witness the destruction process. Our state-of-the-art machines can shred around 3,000 kg of paper per hour, offering a fast and efficient service.
- Once all of the material is destroyed, we will issue you with a certificate of destruction recording the details of the collection. This is a minimum requirement for anyone disposing of confidential waste and must be kept on file for a minimum of 6 years.
- The shredded waste will be compacted, locked and transported to our depot for recycling.
Ensuring that effective paper-based security protocols are in place is now more important than ever. Take the first step today by reaching out to us to us by email or by phone.