The GDPR will change how businesses dispose of their sensitive materials. The Shredall SDS Group can work with you to bring your security measures in line with the new requirements. Learn about how we can help you securely destroy paper documents, hard drives and more to help you stay GDPR compliant.
From 25th May 2018, companies operating in the UK will have to start complying with the EU’s General Data Protection Regulation (GDPR). Firms across a range of industries will have to change their practices to enhance the privacy and security of the personal data they work with. If not, the Information Commissioner’s office (ICO) could impose fines of up to €20 million or 4% of annual turnover.
This will apply even after Brexit, as the new regulation will affect those who have EU citizens as customers and wish to continue doing business with the EU. In addition, the UK’s data protection laws are changing to reflect the new European regulations, so compliance will continue to be key even after we’ve left the EU.
With this in mind, many businesses have chosen to focus on cyber security threats and ways of protecting their digital data. Whilst we live in an increasingly digital world, overlooking the importance of paper documents, records and files carries a significant risk.
Unshredded documents leave open the possibility of sensitive information being breached. A report published by the ICO showed that in 2016 40% of data security incidents were related to paperwork. Moreover, until recently, many businesses have held files for longer than they are legally entitled to. With the GDPR on the horizon, these companies will need to put new processes into place to ensure compliance with the legal retention periods, and importantly, GDPR shredding requirements.
Even businesses with shredding policies already in place will need to adapt to the GDPR. Standard office shredders will not meet the requirements if documents are not destroyed properly. Companies will need ensure that their paper is shredded into extremely fine pieces to reduce the risk of documents being reassembled. In addition, the waste will have to be securely disposed of.
How Shredall can help keep your business secure
Complying with all of the new requirements in-house could be both time-consuming and costly. Shredall’s data destruction services are fully compliant with the GDPR’s requirements and can provide your business with an effective solution for the safe disposal of sensitive personal information. Shredall provides this service, offering both on-site and off-site shredding.
Our processes are fully compliant with the GDPR shredding requirements and are flexible to meet your needs. You can arrange regular collections or simply contact us on an ad hoc basis. We can either come to you and dispose of your sensitive material at your office or our fully-vetted staff can dispose of it at our secure depot. Either way, your paper documents will completely disposed of and you will receive a Certificate of Destruction.
Ensuring that effective paper-based security protocols are in place is now more important than ever. Take the first step today by reaching out to us to us by email or by phone.