We believe that scanning your documents is a must for any legal firm, and in this article you can see the 5 big reasons that we hope will explain why we believe this.
SDS - Document Scanning
Secure Document Scanning
SDS are the Document Scanning specialists who provide electronic archiving solutions for public and private organisations. SDS’ document scanning bureau boasts the latest in document scanning equipment, producing for our customers, high quality document images.
SDS provides an easy and efficient way to store your documents electronically allowing you to retrieve one of your files within seconds without leaving your desk. Storing your files electronically will reduce ongoing storage costs and release office space for more profitable use.
Where required, we collect documents in their existing format and transport them via a dedicated vehicle to our secure bureau for scanning.
SDS’s document management software allows customers to scan paper records into the system from their offices. Alternatively, SDS can manage this by scanning large back logs of records and making them available online or via CD/DVD.
SDS can collect from anywhere within the UK and operate a regular collection service from all major cities. We have offices in London, Nottingham and Scotland.
We offer services throughout the East Midlands, Midlands, West Midlands and Yorkshire from our Nottingham branch, with daily collections in our core areas of Nottingham, Derby and Leicester. We route our vehicles into Leeds, Sheffield, Doncaster and every city in-between. SDS cover's the Birmingham conurbation weekly, along with NHS and Legal Law Practice contracts in Northampton, Milton Keynes, Hertfordshire and the Home Counties, down to our London office, where we service The City of London daily covering all routes necessary.
Our Scotland office is based in Lanarkshire making it easy for us to cover Glasgow, Sterling, Falkirk, Livingstone and Edinburgh with vehicles regularly routed into Dundee and Aberdeen amongst all other cities in Central Scotland and the surrounding areas.
We take care of everything for our customers, from the first collection to the secure destruction of your documents. SDS will help you make efficiency savings, reduce costs and provide a good level of service.
- Bulk scanning of archived documents
- Same-day scanning of new documents as part of your workflow
- Scan on demand of hard copy documents in storage
- OCR text reproduction - Our software can extract data from paper records automatically and can is able to read barcodes and handwriting
- Indexing Service – We are able to record up to 25 searchable fields of data
- Online hosting – Access digital information from any-where in the world
- Best practices for document security, access, and compliance
- Manage interlinked retentions for hard copy and scanned images
No project is too large, too small, too simple or too complex for SDS. Each customer receives support from an experienced project team, to ensure timely delivery against each customer’s specific requirement and budget.
SDS will collect your documents; store it in our secure warehouse whilst paper records are prepared for scanning. If you require a file urgently while undergoing the process, we promise to locate, scan and email the file or arrange the return of the physical file.