Our records-management software, is a simple, affordable web-based system that lets you quickly locate, view and manage your electronic documents, wherever you are in the world.
Among its clever features, the system lets you apply one set of policies to govern access rights, retention periods and destruction protocols, regardless of where the information is stored. This lets you find records faster, reduces the risk of non-compliance and helps lower storage costs.
Hosted in a secure data centre, it’s governed by EU data protection laws and meets ISO 27001 (Information Security Standard) requirements. You can put your trust into SD Document Storage and know we will put in place optimal protection to maximise the security of your data.
Our online portal lets you
Log in 24 hours a day from any internet-enabled device.
Order boxes, files and tapes.
Book a collection of documents and a delivery of new boxes.
View consignment notes to cross reference with invoices.
Upload files such as Word documents, images and emails and link them to existing scanned/ hard copy files.
Find exactly what you’re looking for quickly via multiple search options. Trace every file, box, scanned image or tape, with a full movement history of each item.
Email scanned images and electronic documents to authorised recipients, keeping the transfer of the encrypted file secure.
Know which files need to be returned to off-site storage, with handy email notifications.
Control confidential destruction of expired business records, cutting storage costs.
Document Storage FAQs
Below, we’ve answered some of the most common questions that clients ask about our document storage services. If you can’t find the answer you’re looking for here, do not worry – please get in touch.
What steps are taken to ensure that my documents are secure?
The security and confidentiality of your documents is our top priority as a document storage company.
Our operatives are fully vetted and DBS-checked to comply with BS 7858. At our high-security storage facilities, your documents will be protected by intruder alarms linked to police stations via Redcare, and monitored by 24-hour CCTV, giving you complete peace of mind.
Rest assured that your files are safe in transit, too: each box of documents is carefully scanned using our barcode system and you will be provided with a full audit trail, allowing you to track your documents through all stages of the transportation, delivery and retrieval process.
Are your document storage services fully GDPR-compliant?
Yes – all of our document storage services offer complete compliance with the General Data Protection Regulation (GDPR).
As well as ensuring that your documents are transported and stored in secure environments, we offer comprehensive file-level indexing that’s handled by security-vetted operatives. This process ensures that you can retrieve individual files with ease and remain GDPR-compliant.
Take a look at our guide to GDPR and data storage for more information.
How will I access my documents whilst they are in storage?
Once we’ve transported your files to one of our secure document storage facilities, you’ll be able to request retrieval via email or the SDS online ordering system. We also offer a range of document scanning services, enabling you to access your files in a variety of digital formats if required.
How much does document storage cost?
The price of our storage services varies depending on the quantity and type of documents that need storing, as well as the security level that you require. We offer a full range of packages from standard business document archiving through to vault storage for storing the most sensitive physical and electronic documentation. Get in touch today to find out more or to arrange a quote.
Are any self storage options available?
We also offer self storage in container units at our Nottingham site through our sister company, Loft Self Storage.
