SDS operates highly secure storage vaults, which are dedicated to storing deeds, wills, probates, significant documents, hard drives, back up tapes and discs.
We’ve invested heavily in our vault storage facilities, processes, security systems and staff training to ensure we always maintain the highest levels of security.
We specialise in providing vault storage of significant documents to various industries including legal, banking and insurance in the UK. All items are barcoded and scanned for easy retrieval. If you need to access your stored items, you are welcome to view documents in our audit room, or they can be returned to you via our cost-effective delivery service.
We take strict measures to protect ourselves and to ensure our facilities are protected against fire, flood and theft.
Our Secure Storage Vaults are
Under 24 hour camera surveillance
Protected by fire and burglar alarms linked to police and fire stations via BT’s Redcare service
Temperature and humidity-controlled
Accessed via a Paxton-controlled door-entry system
Accessible only by our fully vetted and DBS-checked staff
Document Storage FAQs
Below, we’ve answered some of the most common questions that clients ask about our document storage services. If you can’t find the answer you’re looking for here, do not worry – please get in touch.
What steps are taken to ensure that my documents are secure?
The security and confidentiality of your documents is our top priority as a document storage company.
Our operatives are fully vetted and DBS-checked to comply with BS 7858. At our high-security storage facilities, your documents will be protected by intruder alarms linked to police stations via Redcare, and monitored by 24-hour CCTV, giving you complete peace of mind.
Rest assured that your files are safe in transit, too: each box of documents is carefully scanned using our barcode system and you will be provided with a full audit trail, allowing you to track your documents through all stages of the transportation, delivery and retrieval process.
Are your document storage services fully GDPR-compliant?
Yes – all of our document storage services offer complete compliance with the General Data Protection Regulation (GDPR).
As well as ensuring that your documents are transported and stored in secure environments, we offer comprehensive file-level indexing that’s handled by security-vetted operatives. This process ensures that you can retrieve individual files with ease and remain GDPR-compliant.
Take a look at our guide to GDPR and data storage for more information.
How will I access my documents whilst they are in storage?
Once we’ve transported your files to one of our secure document storage facilities, you’ll be able to request retrieval via email or the SDS online ordering system. We also offer a range of document scanning services, enabling you to access your files in a variety of digital formats if required.
How much does document storage cost?
The price of our storage services varies depending on the quantity and type of documents that need storing, as well as the security level that you require. We offer a full range of packages from standard business document archiving through to vault storage for storing the most sensitive physical and electronic documentation. Get in touch today to find out more or to arrange a quote.
Are any self storage options available?
We also offer self storage in container units at our Nottingham site through our sister company, Loft Self Storage.
