We specialise in providing secure house deed storage services to legal practices and mortgage lenders around the UK.
At Shredall SDS Group, we offer safe and secure house deeds storage to businesses across the UK as part of our document storage service. Our state-of-the-art underground storage vaults are fire resistant and temperature controlled, meaning that your important deeds are kept safe. With the highest levels of compliance for quality, including ISO 9001 accreditation, your important house deeds are safe with us.
Storing your house deeds in a safe and secure location not only protects them from environmental or criminal damage, but also gives you peace of mind. While storing them in your legal practice or business may seem like the obvious choice, the reality is most businesses are unable to store confidential documents in keeping with industry standards. With people constantly coming and going, document control can be extremely difficult to keep track of with who removed certain documents and where they placed them.
Our deed storage service transports your house deeds to our secure, state-of-the-art facility where you can retrieve your documents anytime.
Our Deed Storage Process
1. Deeds are transported
We will provide flatpack boxes along with barcodes on arrival at your site. SDS staff will scan the barcode on each box into their handheld scanner. The scanner will contain a complete record of all boxes leaving the current storage facility for transportation to the SDS storage depot. A work order will be dated, timed and signed by the SDS driver and an approved member of your team – we’ll also leave a duplicate copy of the order with your company.
2. Deeds are scanned
Once your documents have been transported to a secure depot, our operatives will lift and scan each box into its storage location. A full set of data will be downloaded from the scanner into the SDS system. We’ll then transfer all deeds to our safe and secure vault. All boxes will be recorded as ‘In’ and will be immediately available for retrieval. We’ll send you an inventory report to confirm how many boxes are at SDS.
3. Retrieve your deeds anytime
Any requests for retrievals will be received via email or the SDS online ordering system: our staff will promptly locate the boxes within the warehouse, then scan them as ‘Out’.
4. Your deeds are delivered
An SDS driver will deliver your files. A work order will then be signed off by both parties, completing the secure document storage process.
Our Secure Deed Storage Vault is:
Fire and flood resistant to prevent damage.
Protected by fire and intruder alarms linked to local fire stations via alarm monitoring services and rapid response teams.
Temperature and humidity controlled to preserve important documents.
Accessed via a Paxton-controlled door-entry system.
24 hour CCTV & only accessible only by our fully vetted and DBS-checked staff.
Retrieve your house deeds anytime
If you need to access at any point during the deed storage process, you are welcome to view documents in our audit room, or they can be returned to you via our cost-effective delivery service. Simply email us or use our online ordering service, and we’ll deliver the property deeds as and when you need them, or for a more convenient option, use our scan on demand service.
Why choose Shredall SDS Group as your storage service provider?
Simple Document Indexing
Saving you time and hassle. We can provide a full inventory of your stored records for easy and fast retrieval!
Barcode tracking
Stress-free retrieval and delivery of your stored files by knowing exactly where your documents are at all times.
Our easy-to-use online portal
Locate, view and manage your stored files instantly from any device with scan on demand.
We will never compromise on quality
We are proud to meet the highest standards of compliance for our industry, earning us the reputation as one of the most reliable document storage companies. Check out our industry awards and achievements.
House Deed Storage FAQs
Below, we’ve answered some of the most common questions that clients ask about our house deeds storage services. If you can’t find the answer you’re looking for here, do not worry – please get in touch.
What are deeds?
Title deeds are the official record of who owns the title to a property. Deeds contain details of mortgages, boundaries, rights of way, and any other parties with an interest in the property. Although the Land Registry now manages all house deeds online, the original documents still have legal, personal, commercial and historical value. This means that safe and secure deed storage is vital.
Do you need to keep house deeds?
If you are in possession of multiple house deeds, keeping them isn’t the safest option. Offices constantly have multiple people coming in and out everyday, whether it’s existing staff, visitors or cleaners. Having house deeds locked away in a storage cabinet or safe isn’t as secure as you might think, especially if they are being opened multiple times during the day.
Having your house deeds secured in a specialised vault is much safer as it protects them from environmental damage and third party theft.
Why is deed storage important?
Deed storage is important if you are handling multiple house deeds and documents. If you are a mortgage lender or legal practice, it is your responsibility to ensure your client’s documents are secure to avoid breaching GDPR regulations.
Take a look at our guide to GDPR and document storage for more information.
Which of your locations offer house deed storage?
All of our locations offer secure house deed storage, from London to Nottingham.
So wherever you are, get in touch and see how we can help you.
Looking for another storage service?
Don’t worry. We have a range of document storage services to suit a variety of documents and businesses.
Offsite tape storage
Secure storage for tapes and discs holding important data.
Financial document storage
Secure storage for important financial documents to help keep you compliant.
Business document storage
Storage to keep your business documents safe and organised in one place.
Legal document storage
Storage to help keep your legal documents safe and sound.
