While smaller scanning companies often use desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Our team members are all background and DBS checked, and all take pride in producing the best-quality images they can. Before we begin to convert your files, we’ll draw up a quality plan with you. This will include pre-determined search fields and the size and colour of electronic documents. We’ll also carry out test scans before beginning contracted work.
Document Scanning Technology
Our digital transformation service allows us to:
- Scan bound originals
- Work quickly, scanning 160 images per minute
- Out put images in colour, black and white or grey scale and single sided or duplex
- Scan any paper size, ranging form a till receipt to an A0 document
- Erase or sharpen edges for professional quality images
- Reduce or enlarge scanned content
- Extract data, barcodes or handwriting with optical character recognition (OCR)
- Add bates stamping
- Remove speckles to enhance quality
- Remove black pages, hole punch marks and detect staples
- Adjust compression quality/file size format
- Scan to email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP)
Types of paper work we scan include:
- General office documents
- Invoices
- Purchase orders
- Company accounts
- Statements
- Client files
- Surveys and questionnaires
- Name and address reply slips
- Coupons
- Cheques
- Receipts
- Courier documents
- Photographs
- Letters
Our Security
High security as standard. We know the security of your data is paramount, and we ensure to take every step we can to give you peace of mind. All collections are made by our DBS-checked drivers and we never use third-party couriers.
The site is protected by 24-hour CCTV and an intruder alarm system linked to the local police station via BT’s Redcare service. In addition, all our staff are DBS checked and have passed BS7858:2012 background screening.
Why choose our Document Scanning Service?
A family run company you can trust
Our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files and secure facilitites.
Enjoy total control
Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
Document Scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of document scanning equipment do you use?
Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.
For more information, take a look at our technology documentation.
Which types of documents do you scan?
Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
Is it possible to scan in my own documents?
Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.
How much does document scanning cost?
The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.
To find out how much your document scanning project would cost, contact us today.
