SDS Document Scanning have been working with legal firms and practices for many years.
As legal document scanning specialists, we understand that storage space is at a premium, and that you have better things to do than organise and index an ever-growing number of documents. We also know the paramount importance of data security and compliance.
There are many benefits to keeping legal documents in an electrical format – they’re more secure, they can be accessed from any desktop, anywhere in the world, and they save space and time when compared to paper records.
When you work with us, you’ll be supported by an experienced project team, who’ll tailor our service around your requirements and budget. When scanning legal documents, no project is too large or small, simple or complex. We use the very latest document scanning equipment, producing high-quality images and adding extra functionality like indexing, bates stamping and optical character recognition (OCR) to extract data, barcodes or handwriting.
There are different ways we can work together to convert your files, and we can help you decide which is most appropriate and beneficial for your organisation.
Our digital transformation services include
Bulk scanning of archived documents
helping you free up storage space.
On-site scanning
for sensitive documents that can’t leave your site.
Same-day scanning of new documents
helping you establish more efficient processes.
On-demand scanning
a cost-efficient approach where we keep hard copies in storage and scan only the files you need.
Day-forward scanning
where archive files are kept as hard copies, but all records from an agreed date are scanned and kept as digital files.
Online hosting
Pair text with an image to focus on your chosen product, collection, or blog post. Add details on availability, style, or even provide a review.
Secure destruction
We follow the highest compliance standards to securely destroy all types of medical records.
Why choose our Document Scanning Service?
A family run company you can trust
Our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files and secure facilitites.
Enjoy total control
Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
Document Scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of document scanning equipment do you use?
Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.
For more information, take a look at our technology documentation.
Which types of documents do you scan?
Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
Is it possible to scan in my own documents?
Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.
How much does document scanning cost?
The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.
To find out how much your document scanning project would cost, contact us today.
