Our document management software are simple, affordable web-based systems that let you quickly locate, view and manage your electronic documents, wherever you are in the world.
Among its clever features, our software lets you apply one set of policies to govern access rights, retention periods, and destruction protocols, regardless of where the information is stored. This lets you find records faster, reduces the risk of non-compliance, and helps lower storage costs.
A dedicated DMS for scanning and storage
With our document management software, you can choose from two important elements to fit your priorities, depending on your service: Our intelligent document scanning and management software, SDS Box, or our powerful document storage software, ActiveWeb.
SDS Box
SDS Box is our intelligent document scanning and management software, designed to streamline operations and empower teams. It can transform productivity through secure and seamless communication, enabling your team to access and share content effortlessly and safely through one centralised platform with both your internal teams and external partners - anytime, anywhere.
SDS Box also ensures your people have access to the right information at the right time. By automating workflow across the entire process and delivering an intuitive user experience, it reduces manual tasks, minimises risks and improves productivity. The result? Smarter decisions, faster processes, and a more agile organisation.
ActiveWeb
ActiveWeb is our document storage software - a powerful, intuitive web-based records management platform that gives you 24/7 access to your physical documents. Designed for businesses that require efficiency, it allows you to manage, track, and retrieve all your information assets in real time from any location.
With every action logged for transparency and digital files behind encrypted passwords and multi-level permissions, ActiveWeb not only protects your files but ensures that the right people can access them easily. Supporting up to 20 modules per user, this document storage management system is also able to implement powerful filters and fully tailor itself to your organisation's needs so, whether it's ordering collections, requesting deliveries, or generating reports, your team can do it all through one integrated system.
Benefits of Our Document Management System:
Work together and stay organised
Provide a great user experience with an intuitive user interface that allows employees and partners to access content and collaborate from any device. With shared links, version history, commenting, and more, SDS Box and ActiveWeb make it easy to securely collaborate with anyone.
Have total visibility and control
ActiveWeb enables you to set robust user permissions on files, lock files to prevent editing, enable folder controls, and apply security classifications so that everyone only sees the information meant for them. Easily audit file and user activity using granular reporting to ensure compliance and reassure clients that their sensitive data is securely protected.
Manage the entire document life cycle
SDS Box allows you to handle content while staying compliant with policies, regulations, and litigation requirements. With Box Governance, you can effortlessly manage the entire life cycle while complying with regulatory mandates, e-discovery requests, and data retention policies with ease.
Boost efficiency and accuracy
SDS Box and ActiveWeb streamline workflows by automating document management and simplifying access. SDS Box handles scanning and organisation, while ActiveWeb’s intuitive platform helps teams quickly find information. Together, they cut admin time, reduce errors, and boost productivity.
Features and capabilities of scanning and document management software
Log in 24 hours a day from any PC or mobile device, wherever you are in the world.
Index boxes, files and tapes.
Order flatpack boxes.
Book a collection or delivery to retrieve and refile documents, or collect new boxes.
View consignment notes to cross reference with invoices.
Upload files such as Word documents, images and emails and link them to existing scanned/ hard copy files.
Find exactly what you’re looking for quickly via multiple search options.
Trace every file, box, scanned image or tape, with a full movement history of each item.
Email scanned images and electronic documents to authorised recipients, keeping the transfer of the encrypted file secure.
Know which files need to be returned to off-site storage, with handy email notifications.
Control confidential destruction of expired business records, cutting storage costs.
Meets ISO 27001 requirements.
Why choose Shredall SDS Group?
A national company you can trust
Trusted by over 10,000 organisations worldwide, our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files, and secure facilities.
Enjoy total control
Our SDS Document Management Software are cloud-based systems that make it easy to create, access, and share your protected documents from any device anywhere in the world.
We will never compromise
We are proud to meet the highest standards of compliance for our industry.
You can trust our high standards of compliance
What our clients say
If you need any more convincing of how well our document storage system can work for you, hear it firsthand from our clients.
Scanning and document management software FAQs
We’ve answered some of the most common questions that clients ask about our document management system. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What is document management software?
Document management software is a computer system used to securely store, organise, and track electronic documents, aiming to streamline workflows and improve accessibility.
Our document management software, however, is separated into two distinct services so you can focus on what matters to you, with SDS Box focusing on document scanning, and ActiveWeb prioritising document storage. By centralising files and offering features like version control and search capabilities, a blend of scanning and storage software can be used to help organisations manage information efficiently and reduce reliance on paper-based processes.
What does document management software do?
Rather than simply being a storage system, document management software actively organises and controls digital files throughout their lifecycle. Enhanced document storage software, such as ActiveWeb, provides security and accessibility to files 24/7, whilst document scanning software like SDS Box enables seamless communication and automation. Overall, comprehensive document management software empowers organisations to manage their information assets effectively and improve productivity.
What types of businesses benefit from document management software?
Organisations dealing with lots of information or in regulated sectors greatly benefit from document storage software such as ActiveWeb. Businesses handling sensitive data, like legal and healthcare, gain enhanced security and compliance. Companies with remote teams find it crucial for collaboration and access to the latest information, no matter where they are.
Which types of documents do you scan?
SDS Box is capable of scanning documents of any size, ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP, or directly to you (SMB or FTP).
What steps are taken to ensure that my documents are secure?
The security and confidentiality of your documents are our top priorities as a document storage company.
Our operatives are fully vetted and DBS-checked to comply with BS 7858. At our high-security storage facilities, your documents will be protected by intruder alarms linked to police stations via Redcare and monitored by 24-hour CCTV, giving you complete peace of mind.
Rest assured that your files are safe in transit, too: each box of documents is carefully scanned using our barcode system, and you will be provided with a full audit trail, allowing you to track your documents through all stages of the transportation, delivery, and retrieval process.
Are your document storage and scanning services fully GDPR-compliant?
Yes – all of our document storage services offer complete compliance with the General Data Protection Regulation (GDPR).
As well as ensuring that your documents are transported and stored in secure environments, we offer comprehensive file-level indexing that’s handled by security-vetted operatives. This process ensures that you can retrieve individual files with ease and remain GDPR-compliant.
Take a look at our guide to GDPR and data storage for more information.
