Under GDPR, defining and managing processes around personal data protection and compliance is compulsory with heavy fines in place for those who are not compliant.
What is GDPR?
GDPR has replaced the Data Protection Act, a legislation which had been in force since 1998 to control the way information is handled and to give legal rights to people who have information stored about them.
GDPR specifies that personal information must be securely deleted once it is no longer required for the purpose it was originally obtained for. Organisations must, therefore, ensure that confidentiality and compliance is maintained to the very end.
Who does the data protection regulations affect?
GDPR is an EU directive, affecting all businesses within the EU and UK. GDPR also applies to businesses outside these areas who carry EU and UK data. For the UK, GDPR will continue to apply after the pending withdrawal from the EU.
Security Solutions for GDPR Compliance
GDPR has made crucial changes to the way in which you store and access your files. With shorter timescales for subject access requests, stricter requirements for storing data and harsher punishments for data breaches, it's vital that you know exactly where each and every record you hold is stored to ensure compliance and enable fast, secure retrieval.
With loss and theft of paperwork, insecure file storage and improper disposal and data sent to the wrong recipient recorded by the ICO as some of the biggest data breach risks, it's clear that the secure storage, access and destruction of documents are key areas to confront.
How Shredall SDS Group can help businesses comply with the GDPR
Shredall SDS Group is fully compliant with the GDPR standard, and we want to ensure that our customers are too. We recommend that businesses review their existing information management, including how their sensitive information is stored and disposed of.
We recommend that businesses, review the way their sensitive information is destroyed after use. Robust policies will need to be put into place and many businesses may find that outsourcing these measures will be secure and cost-effective solution. However, it is understandable that some businesses would prefer to have their shredding completed on site for added reassurance.
Any documents that are no longer needed must be shredded at the very least, in order to comply with the law. Many companies choose to invest in an office shredder and do this themselves, but the problem with office shredders is that they’re noisy and time-consuming and most box standard office shredders only cut into vertical strips, which could be reassembled with a bit of patients.
At Shredall we have an industry standard Vecoplan shredding machine, capable of ‘cross cutting’ 6,000kgs of paper per hour, rendering any document illegible. We also specialise in the handling of waste electrical and electronic equipment (WEEE) such as hard drives, printers, laptops, USBs, CDs and DVDs, and branded products including uniforms.
Get in touch with us today to see how we can help you