Despite moves towards a paperless way of working, many companies still need to hold onto hard copies of important documents for a number of years. This is especially true in the legal profession.
The nature of legal documentation means it must be kept long term, in a secure environment. Many legal practices don’t have the necessary resources or facilities for this, which is where SDS Document Storage steps in. With purpose-built storage and a fully trained, DBS-checked team, we’re ideally set up to provide secure long-term legal document storage and ensure full compliance.
We are able to provide:
Legal document storage needs to be 100% secure. Our legal records storage facility is covered by 24-hour CCTV and is fire and flood-resistant, with fire and burglar alarms linked to police and fire stations via BT’s Redcare service. The building features a Paxton-controlled door-entry system and can only be accessed by our DBS-checked staff.
We use a barcode tracking system to ensure compliance and maintain Data Protection. Your legal documents are indexed and placed in storage boxes with barcodes attached. These barcodes are scanned as they’re loaded into our collection vans, then scanned again at three points throughout the journey.
This approach means you can easily track your legal records and request access to the documents you need, when you need them. Our management system enables us to provide an effective and completely transparent legal document storage service.
Our fast retrieval process means you can easily access your stored records at any time. Simply call, email or use our online ordering service to arrange a convenient delivery date and time – we even offer same-day or next-day delivery. One of our DBS-checked drivers will deliver your documents then collect and return them to our storage facility once you’ve finished with them.
Why store your legal records with us?
There are plenty of reasons to choose SDS Document Storage as your legal files storage provider:
- We help you to ensure that all records are retained for the appropriate period of time, storing them securely and compliantly on your behalf.
- Our extensive experience of working with law firms means that we understand the requirements to keep hold of certain files for specific lengths of time and can support your document retention strategy.
- Archiving your legal documents in our storage facilitates frees up space at your premises whilst providing you with immediate access to important files as and when they are required.
Get in touch today to discuss how our legal document storage services can support you.