It is vital to shred documents to maintain data security and compliance, and to reduce office clutter, but you may be wondering if you need a shredding service to help support this.
Paperwork is an important part of any business operation – it is a must for financial, staff and client records. However, mountains of unmanaged paperwork can easily become counterproductive. Instead of being a business plus, it hobbles important aspects and poses a risk to workplace safety, as paper is a dry combustible that can quickly spread a fire.
In this article, we put the need for shredding services under the scope.
Do I need a shredding service?
At the mention of document shredding, many business minds turn to in-house solutions such as portable shredders. However, one of these in every zone or office does not solve the problem.
In fact, it may very likely fan the flames of risk. Think about information breaches, destroying the wrong documents, or neglecting to shred what must be shredded. Or worse, shredding that which must not be shredded! A professional shredding service eliminates these threats.
You may be wondering, what are the signs I need a shredding service? If so, here are some tips to know you need a shredding service:
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If you have sensitive and confidential documents, you require a professional shredding service that can dispose of your information safely, without compromising you or your business.
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If you are unsure about your compliance with data regulations, you need a professional shredding service that can put and keep you on the right track.
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If you want to be in step with green initiatives and reduce environmental impacts, you require a professional shredding service that incorporates recycling practices without sinking your confidentiality or brand reputation.
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If you waste lots of company time on mountains of paperwork, you need a professional shredding service to declutter and help organise your work spaces.
Let’s take a closer look at the multiple ways that a shredding service benefits your company.
Why schedule a shredding company?
1. Data security
It is crucial that you handle confidential and sensitive information properly. This includes things such as your financial and staff records, and customer files. When data breaches occur, your company may suffer financial losses and legal penalties.
Data security, or the lack thereof, is one of the most important signs to hire a shredding company. Professionals, such as Shredall SDS Group, put your data protection needs first. They ensure that documents are destroyed in a way that reduces data breaches and identity theft. In this way, a shredding service indirectly supports and builds your brand reputation.
2. Concerns about compliance regulations
Effective data management is a serious business. Non-compliance with legislation such as the General Data Protection Regulation and Data Protection Act 2018 can land your company in legal hot waters. You must consider all the legislation that applies to your sector and operations. Regardless of what your company does, legal compliance will apply in one way or another.
So, why schedule a shredding company, and how does this help with compliance? A professional shredding service has an umbrella knowledge of all the legal ins and outs. It not only knows which regulations apply to your business, but also understands how to manage your documents in a way that complies with the rules. This means that you can avoid costly legal and financial penalties stemming from non-compliance.
3. Environmental Impact
By now, we all understand the vital importance of sustainability drives in all business sectors. However, did you know that reducing environmental impacts goes hand in hand with appointing a shredding company?
A shredding service not only shreds your papers but also recycles it. So, the old and outdated becomes the new, and is not just chucked in a landfill where it produces damaging greenhouse gases. Shredding has many environmental benefits. It reduces energy consumption, harmful emissions and paper waste, and sets your company on a green path.
4. Time waste
Wasted time bites into the efficiency and profits of your company. Typically, employees spend countless hours sorting and sifting through paperwork, siphoning off time that can be spent much more productively. Just think of all the time that goes down the drain when you try to shred documents in-house.
This is a sure sign you need a shredding service. It allows you to channel your staff time into meaningful tasks that boost your company’s productivity and bottom line.
5. Office clutter
Let’s discuss the thing that no one wants to talk about: office clutter! Desks piled with files, papers and memos. Floors an obstacle course with box upon box of old documents. It is frightening, and more than a little overwhelming, how unmanaged paperwork can take over work spaces.
A shredding service is one of the top-shelf document management solutions for an office. It helps you get rid of old and outdated paperwork to declutter and organise your workplace. Plus, it makes it so much easier to find what you need without having to comb through loads and loads of unneeded documents!
Outsource your shredding with Shredall SDS Group
Outsourcing your shredding operations gives your business a leg up on multiple levels. It helps you protect confidential and sensitive data and boost your legal compliance. It braces your eco-friendly efforts and underpins your green agenda. And, last but definitely not least, a shredding service saves time and declutters your work spaces.
At Shredall SDS Group, we fully understand your need for confidential and professional document shredding. Backed by 28 years of industry expertise, you can count on us to shred and recycle your outdated paperwork efficiently, compliantly and without a fuss.
Our secure services extend to more than documents too. We shred and recycle all media formats (including your personal and sensitive data), products, uniforms, X-rays and IT equipment. So, with us, you get all-in-one document and brand-management solutions that put your business first. Get in touch with us today to overhaul your company’s document management strategies.
