Document Management Software

Introducing SDS Box:

Among its clever features, the file management software system lets you apply one set of policies to govern access rights, retention periods and destruction protocols, regardless of where the information is stored. This lets you find records faster, reduces the risk of non-compliance and helps lower storage costs.

Work together and stay organised

Provide a great user experience with an intuitive user interface that allows employees and partners to access content and collaborate from any device. With shared links, version history, commenting and more, SDS Box makes it easy to securely collaborate with anyone.

Have total visibility and control

Set robust user permissions on files, lock files to prevent editing, enable folder controls, and apply security classifications so that everyone only sees the information meant for them. Easily audit file and user activity using granular reporting to ensure compliance.

Manage the entire document life cycle

Handle content while staying compliant with policies, regulations and litigation requirements. Box Governance enables you to manage the entire life cycle while complying with regulatory mandates, e-discovery requests, and data retention policies with ease.

Benefits of Our Document Management System:

Log in 24 hours a day from any PC or mobile device, wherever you are in the world.

Index boxes, files and tapes.

Order flatpack boxes.

Book a collection or delivery to retrieve and refile documents, or collect new boxes.

View consignment notes to cross reference with invoices.

Upload files such as Word documents, images and emails and link them to existing scanned/ hard copy files.

Find exactly what you’re looking for quickly via multiple search options.

Trace every file, box, scanned image or tape, with a full movement history of each item.

Email scanned images and electronic documents to authorised recipients, keeping the transfer of the encrypted file secure.

Know which files need to be returned to off-site storage, with handy email notifications.

Control confidential destruction of expired business records, cutting storage costs.

Meets ISO 27001 requirements.

If you'd like to see how Box can help your document management system, contact the team today!

If you’re interested in how Shredall SDS group could help you, get in touch today!

Get in touch

Why choose our Document Scanning Service?

One supplier for your document management needs

We can handle your paper documentation from the beginning to the end of its life cycle. We provide Shredding, Storage, Scanning and Recycling.

A family run company you can trust

Our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files and secure facilitites.

Enjoy total control

Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.

We will never compromise

We are proud to meet the highest standards of compliance for our industry.

If you’re interested in how Shredall SDS group could help you, get in touch today!

Get in touch

Document Scanning FAQs

Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.

What sort of document scanning equipment do you use?

Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.

Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.

For more information, take a look at our technology documentation.

Which types of documents do you scan?

Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.

How can I access my files once they have been scanned?

We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.

Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).

Is it possible to scan in my own documents?

Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.

How much does document scanning cost?

The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.

To find out how much your document scanning project would cost, contact us today.