Introducing SDS Box: a secure, cloud-based document management platform that makes it easy to create, access and share your protected documents from any device. It allows you to:
Work together and stay organised - Provide a great user experience with an intuitive user interface that allows employees and partners to access content and collaborate from any device. With shared links, version history, commenting and more, SDS Box makes it easy to securely collaborate with anyone.
Have total visibility and control - Set robust user permissions on files, lock files to prevent editing, enable folder controls, and apply security classifications so that everyone only sees the information meant for them. Easily audit file and user activity using granular reporting to ensure compliance.
Manage the entire document life cycle - Handle content while staying compliant with policies, regulations and litigation requirements. Box Governance enables you to manage the entire life cycle while complying with regulatory mandates, e-discovery requests, and data retention policies with ease.
Among its clever features, the file management software system lets you apply one set of policies to govern access rights, retention periods and destruction protocols, regardless of where the information is stored. This lets you find records faster, reduces the risk of non-compliance and helps lower storage costs.
Benefits of Our Document Management System:
- Log in 24 hours a day from any PC or mobile device, wherever you are in the world.
- Index boxes, files and tapes.
- Order flatpack boxes.
- Book a collection or delivery to retrieve and refile documents, or collect new boxes.
- View consignment notes to cross reference with invoices.
- Upload files such as Word documents, images and emails and link them to existing scanned/ hard copy files.
- Find exactly what you’re looking for quickly via multiple search options.
- Trace every file, box, scanned image or tape, with a full movement history of each item.
- Email scanned images and electronic documents to authorised recipients, keeping the transfer of the encrypted file secure.
- Know which files need to be returned to off-site storage, with handy email notifications.
- Control confidential destruction of expired business records, cutting storage costs.
- Meets ISO 27001 requirements
If you'd like to see how Box can help your document management system, contact the team