Introducing SDS Box: a secure, cloud-based document management platform that makes it easy to create, access and share your protected documents from any device.

How Can SDS Box Help?

Work together and stay organised - Provide a great user experience with an intuitive user interface that allows employees and partners to access content and collaborate from any device. With shared links, version history, commenting and more, Box makes it easy to securely collaborate with anyone.

Have total visibility and control - Set robust user permissions on files, lock files to prevent editing, enable folder controls, and apply security classifications so that everyone only sees the information meant for them. Easily audit file and user activity using granular reporting to ensure compliance.

Manage the entire document life cycle - Handle content while staying compliant with policies, regulations and litigation requirements. Box Governance enables you to manage the entire life cycle while complying with regulatory mandates, e-discovery requests, and data retention policies with ease. Our own records-management software, is a simple, affordable web-based system that lets you quickly locate, view and manage your electronic documents, wherever you are in the world.

Among its clever features, the file management software system lets you apply one set of policies to govern access rights, retention periods and destruction protocols, regardless of where the information is stored. This lets you find records faster, reduces the risk of non-compliance and helps lower storage costs.

Increased Document Management Security

Hosted in a secure data centre, it’s governed by EU data protection laws and meets ISO 27001 (Information Security Standard) requirements. Our UK servers are backed up daily. In addition, our servers are backed up at multiple locations, meaning that if one goes down, your data will still be available from a backup location within 10 minutes. Our specialists are always on hand, may you need assistance.

It’s impossible to make data disappear from the document management software database, so we can assure you that when you trust SDS Document Storage to store your data, it won’t ever be lost.

Benefits of Our Document Management System:

  • Log in 24 hours a day from any PC or mobile device, wherever you are in the world.
  • Index boxes, files and tapes.
  • Order flatpack boxes.
  • Book a collection or delivery to retrieve and refile documents, or collect new boxes.
  • View consignment notes to cross reference with invoices.
  • Upload files such as Word documents, images and emails and link them to existing scanned/ hard copy files.
  • Find exactly what you’re looking for quickly via multiple search options.
  • Trace every file, box, scanned image or tape, with a full movement history of each item.
  • Email scanned images and electronic documents to authorised recipients, keeping the transfer of the encrypted file secure.
  • Know which files need to be returned to off-site storage, with handy email notifications.
  • Control confidential destruction of expired business records, cutting storage costs.

If you'd like to see how Box can help your document management system, contact the team

"SDS have provided a reliable, fail proof, business disaster recovery plan for student documents and other important archives. I was worried the cost would be out of our comfort zone but actually with a business plan put in place – the cost was manageable and is now much more effective. SDS have given us the ability to convert paper documents to electronic files, making our storage and accessibility much more manageable, convenient and cost effective. Shredall and SDS have provided us with many options to digitize, store and confidentially destroy our rooms full of archive storage. Document’s never getting misplaced like they used to and rooms that were full of archive boxes are now used as classrooms and a staffroom.”
Education Director of Services - Birmingham Secondary School