Now that you've scanned your documents, what's next? We recommend document indexing as the next step to ensure your document information remains secure.
What is Document Indexing?
Document indexing is the process of associating information with a file or specific tag allowing it to be easily found and retrieved later. The Indexed information will then be programmed into a document management system, which helps users to easily access the data they require.
Without effective document indexing retrieving information can be very time consuming and costly. You might need to access information quickly for decision making but are unable to locate it, leading to severe repercussions for your company. Missing files are also extremely costly and difficult to replace.
Indexing and storing records off-site or electronically means there is less chance of files being misplaced and your team will save valuable time looking for records. Having the right documentation to hand quickly also allows you to make timely and better-informed decisions.
Our document index system offers many benefits for the whole business such as strategic decision making, a more productive workforce, preserving the organisation's knowledge and improving the process of receiving information.
Our indexing and document management system allows you to:
- Access documents immediately.
- Automatically view files as they are indexed via our online portal.
- Search by date, number, department, invoice number or document type, or even by inputting a whole phrase.
- Improve your chances of locating the right department first time with enhanced data quality- we cleanse data by interpreting abbreviations, running spell checks and identifying missing or potentially incorrect data.
If you're looking to implement a secure document indexing system, or would like to gain further information, contact our team.